Infopath Academy respects the privacy of students, parents, guardians, staff, applicants, and website users.
This Privacy and Data Protection Policy explains how the school collects, uses, stores, protects, and manages personal information.
Purpose of the Policy
The purpose of this policy is to ensure that personal information handled by Infopath Academy is treated responsibly, securely, and confidentially.
The school collects information only for legitimate educational, administrative, communication, admission, safety, payment, and school management purposes.
Information We May Collect
Infopath Academy may collect the following types of information:
- Student name
- Date of birth
- Gender
- Class and section
- Admission number
- Student photograph
- Parent or guardian name
- Parent or guardian phone number
- Email address
- Home address
- Emergency contact details
- Previous school information
- Academic records
- Attendance records
- Assessment and examination records
- Payment and receipt information
- Health or medical information where necessary
- Staff information
- Website enquiry information
- Admission application details
- School portal login information
How We Collect Information
Information may be collected through:
- Admission application forms
- School registration forms
- Parent communication forms
- Student records
- Online school portal
- Payment systems
- Contact forms
- Attendance and examination records
- School events and activities
- Official communication with parents or guardians
- Website interactions where applicable
How We Use Information
Infopath Academy may use collected information to:
- Process admission applications
- Maintain student records
- Communicate with parents and guardians
- Manage attendance and academic progress
- Prepare report cards and results
- Process school payments and receipts
- Provide school services
- Support student safety and welfare
- Plan school activities
- Manage staff records
- Respond to enquiries
- Improve school administration
- Provide access to the school portal
- Comply with school policies and legal requirements
Data Protection Commitment
Infopath Academy is committed to protecting personal information from unauthorised access, misuse, loss, alteration, or disclosure.
The school will take reasonable steps to ensure that personal information is stored securely and accessed only by authorised persons.
Confidentiality
Student, parent, staff, admission, payment, and academic records are treated as confidential.
Staff members who handle personal information are expected to use it only for approved school purposes and must not disclose it improperly.
Sharing of Information
Infopath Academy will not sell personal information.
The school may share information only where necessary, such as:
- With parents or guardians of the student
- With authorised school staff
- With approved service providers supporting school operations
- For payment processing where applicable
- For safety or emergency purposes
- Where required by law or relevant authorities
- For official academic or administrative purposes
Website and Online Forms
Information submitted through the school website, admission portal, contact forms, or online systems may be used to respond to enquiries, process applications, manage communication, or provide school services.
Users are expected to provide accurate information when using online forms.
Student Photos and Media
The school may use student photographs or videos for official school purposes such as website gallery, news, school publications, newsletters, events, or promotional materials.
Where required, parental consent may be obtained before using identifiable student media.
Data Accuracy
Parents and guardians are expected to provide accurate and updated information.
The school should be informed promptly of changes in phone number, email address, home address, emergency contact, medical condition, or parent or guardian details.
Data Retention
Infopath Academy may retain records for as long as necessary for educational, administrative, legal, financial, historical, or school management purposes.
Records that are no longer needed may be archived or disposed of securely.
Access to Information
Parents or guardians may request clarification or correction of their child’s personal information where necessary.
Such requests should be made through the appropriate school office.
Security of Login Details
Students, parents, and staff who use the school portal are responsible for keeping their login details safe.
Passwords should not be shared with unauthorised persons.
Data Breach Response
If the school becomes aware of a data security concern, it will take reasonable steps to investigate, reduce risk, and respond appropriately.
Policy Review
This policy may be reviewed periodically to ensure that personal data is handled responsibly and securely.